Operators log meter readings, work hours, vehicle runtime, downtime, shift data, and defects — daily, from mobile, in under 5 minutes. HVI auto-consolidates every daily report into a weekly PDF per vehicle. Defect items trigger instant notifications to maintenance. No paper. No delays. No missed issues.
Meter readings, runtime, downtime, operator hours, shift data, and defect items — captured daily, consolidated weekly.
5 minutes in the field. Automatic weekly PDF. Instant defect alerts. Zero paper.
Digital pre-trip, DVIR, and daily inspections with photo evidence, voice notes, GPS, and signed PDF reports.
Work orders from defects in one tap. Assign technicians, track labour, parts, and progress to completion.
Real-time stock tracking, auto reorder, CSV upload, work order consumption, and 7 analytics dashboards.
Time-based and meter-based PM schedules. Automatic notifications. OEM interval compliance tracking.
Digital shift logbook with meter readings, fuel, work details, issue reporting, and material consumption.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics. Connect to enterprise systems.
Common questions about HVI's daily operator reporting.
Each daily entry captures: Date, Meter Reading (miles or hours), Operator Name, Shift Number, Operator Worklog (hours worked), Vehicle Runtime (hours), and Vehicle Downtime (minutes). Defect items can also be reported with each entry.
Each report covers one vehicle for one week (Monday through Sunday). Daily entries fill into a weekly grid. HVI auto-generates a PDF summary per vehicle per week. The PDF is downloadable from the report dashboard.
Operators report defect items during daily reporting — such as hydraulic oil issues, gear oil problems, or engine overheating. Defect counts appear as red badges on the report list. Instant email and app notifications are sent to maintenance teams and fleet managers.
Under 5 minutes. The mobile app uses large buttons, simple forms, and an intuitive workflow optimized for field use. Operators can complete reports even in areas with limited connectivity — data syncs when connection is restored.
Yes. Critical defects reported through daily operator reporting can automatically trigger maintenance work orders in HVI. This closes the loop between operator reporting and maintenance execution without manual intervention.
Yes. Each daily entry captures Vehicle Runtime (hours the machine was operating) and Vehicle Downtime (minutes the machine was idle or out of service) separately. This gives accurate utilization data per vehicle per day.
Yes. Meter readings from daily reports update the vehicle's odometer or hour meter in HVI. Meter-based preventive maintenance schedules trigger from these readings — ensuring PM fires from actual usage, not estimates.
Yes. Operators complete daily reports offline from the mobile app. Data syncs automatically when connectivity is restored. No entries are lost even at remote sites without cell coverage.
Meter readings, runtime, downtime, operator hours, defect items — logged daily in 5 minutes. Auto weekly PDF per vehicle. Instant defect alerts. Offline mode. Free trial included.