Create team member accounts with role-based access. Control exactly which modules each user can access — from Inspection and Work Orders to Fuel Management and Purchase Orders. Assign specific vehicles or entire fleets. Set primary and secondary site/project locations. Designate approvers for purchase orders and maintenance requests.
Role-based access, granular module permissions, vehicle and site assignment, approver designation, and full member lifecycle control.
Each team member gets access to only the modules they need. An operator might access Inspection, Daily Reporting, Fuel, and Logbook. A maintenance manager gets full access to Workorders, PM Schedules, Parts Inventory, Labor Codes, and Purchase Orders. A fleet manager sees everything including Reports, Team Management, and Account settings.
Digital pre-trip, DVIR, and daily inspections with photos, GPS, and signed PDF reports.
Work orders, PM schedules, labor codes, task master, and 8-tab KPI dashboard.
Vehicle inventory, 7 compliance reminders, VIN decoder, GPS, and overview reports.
Purchase orders with approval workflow, demand parts, and vendor directory.
Asset lifecycle, depreciation, warranty tracking, QR codes, and site transfers.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics.
Role-based accounts with 25+ module permissions. Vehicle assignment per user. Primary and secondary site allocation. Approver designation. Block, share, and lifecycle control. Unlimited team members. Free trial included.
Common questions about HVI's team management system.
Role (Operator or custom), Name, User ID, Password, User Access Area (select from 25+ modules), Primary Site/Project, Secondary Site/Project, Mobile, Notification Email, Make Approver checkbox, profile photo upload, and vehicle assignment (select specific vehicles or assign all).
User Access Area controls which modules each team member can see and use. Choose from 25+ modules including Inspection, Daily Reporting, Vehicles, Checklist, Workorder, PM Service Schedule, Incident Report, Fuel Management, Parts Inventory, Purchase Order, PO Approval, Logbook, Tool Management, DVIR & DOT, and more.
When adding or editing a team member, click "Select Vehicle" to choose specific vehicles from your inventory. Alternatively, assign all vehicles for fleet-wide access. Each member's assigned vehicles are visible in the team directory as "All" or a specific count.
Checking "Make Approver" gives the team member authority to approve purchase orders and maintenance requests. Approvers appear in the PO Approval workflow where they can review, approve, or reject submitted purchase orders.
Seven actions: Overview (view profile and permissions), Edit (update any field), Assign Vehicle (add/remove vehicles), View Password (retrieve credentials), Block Team Member (suspend access), Share (send credentials), and Mark Inactive or Delete (deactivate or remove the account).
Yes. Each team member has a required Primary Site/Project and an optional Secondary Site/Project. This allows operators and technicians to work across multiple locations while maintaining their primary assignment for reporting.
Yes. Use "Block Team Member" for immediate access suspension, or "Mark Inactive" to deactivate without deleting. Both prevent the user from logging in while preserving their data and history. Reactivate anytime by editing their status back to Active.
HVI supports unlimited team members. Add operators, technicians, managers, and administrators as needed. Each member gets their own login, role, access permissions, vehicle assignments, and site allocation.