Add parts manually or bulk import via CSV. Set min/max stock levels. When a technician consumes a part on a work order, inventory updates instantly. Stock drops below minimum — purchase order fires automatically. Every part tracked across every location, linked to every vehicle.
From the shelf to the work order to the balance sheet — every part movement tracked, automated, and visible.
Your parts dashboard shows Total Parts, Unique Types, Total Manufacturers, Total Suppliers, Critical Parts (below minimum), Automatic Demand (auto reorder items), and Unique Categories — all updated in real time. Two tabs switch between your parts catalog and transfer history. Add parts manually, bulk upload via CSV, or search the entire catalog by SKU, name, or barcode.
Add parts to a work order three ways. Select from your inventory catalog — stock deducts on completion. Add non-inventory parts manually for one-off purchases. Or let HVI auto-add repair and replacement items from the inspection fault list. Every part consumed is logged against the vehicle, work order, and technician for total cost of ownership tracking.
Every part is assigned to a site in the catalog. The Parts Transfer History tab tracks every movement between locations with full documentation. Before ordering new stock, check if the part exists at another site first. Each location shows its own stock levels and all locations roll up into one dashboard.
Click any stat on your dashboard — full analysis with key insights and breakdown tables.
Digital pre-trip, DVIR, and daily inspections with photo evidence, voice notes, GPS location, and signed PDF reports.
Work orders from inspection faults in one tap. Assign technicians, track labour and parts, monitor progress to completion.
Time-based and meter-based PM schedules. Automatic notifications when service is due. OEM interval compliance.
Fuel card integration, per-vehicle consumption tracking, cost analytics, and fuel storage management.
Dashboards for fleet health, maintenance costs, compliance rates, and equipment utilization. Export to PDF or Excel.
SAP MM, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics. Parts data syncs to your enterprise systems.
Common questions from fleet managers about parts inventory in HVI.
Two ways. Add parts manually with Category, SKU ID (auto-generated), Part Number, Item Name, Quantity, Cost, and Manufacturer. Or download the sample CSV template, fill in your catalog, and bulk upload. Both available from the Parts Inventory menu.
Seven built-in dashboards: Total Parts Analysis, Part Types Analysis, Manufacturers Analysis, Suppliers Analysis, Critical Parts Analysis, Automatic Demand Analysis, and Categories Analysis. Each shows stats, key insights with green/red alerts, and searchable breakdown tables.
When adding a part, set the Low Part Threshold and enable "Create Automatic Demand." The system sends email alerts when stock drops below your threshold. The Automatic Demand Analysis dashboard shows all flagged items with estimated order value and suppliers involved.
It shows every part below minimum stock level with value at risk, affected categories, affected suppliers, and a detailed list of each critical item with SKU, name, quantity, cost, status, and supplier. Key insights identify the most affected category and which supplier to contact first.
Add parts to a work order three ways: select from inventory catalog (stock deducts on completion), add non-inventory parts manually, or let inspection faults auto-add repair/replace items. Every consumed part is logged against the vehicle and work order.
Yes. Each part is assigned to a site. The Parts Transfer History tab tracks all movements between locations. All sites roll up into one dashboard. Check other locations before placing new purchase orders.
Yes. The Add Parts form has barcode scan fields for Serial Number and Lookup Tag. Use the mobile app to scan barcodes for instant part lookup, stock issue, and receiving.
Yes. HVI integrates with SAP Materials Management (MM) for material master sync, goods issue on work order completion, goods receipt, goods transfer, purchase requisitions, and material reservations. QuickBooks and Sage are also supported.
Complete parts catalog with 7 analytics dashboards. Critical parts alerts with value at risk. Automatic demand email notifications. Work order parts consumption. Multi-location tracking. Free trial included.