Create purchase orders with items from inventory, link to work orders and vehicles, set shipping addresses, and route through approval workflow. When parts hit minimum stock, Demand Parts auto-flags them for ordering. Manage your full vendor directory with contact details, addresses, and pricing history.
Create POs, route through approval, track status, manage vendors, and link everything to vehicles and work orders.
PO Approval shows all purchase orders waiting for manager approval with total cost visible. Demand Parts auto-flags items when inventory drops below minimum — create a demand with SKU, part number, quantity, priority, and link to work order or vehicle. Status tracks from Open to PO Generated.
Maintain a complete vendor directory with vendor ID, name, contact person, work email, mobile, address, and city. Each vendor is linked to their purchase orders for pricing history and order tracking. Add new vendors in seconds.
5 steps from demand to delivery — fully tracked.
Work orders, PM schedules, labor codes, task master, and 8-tab KPI dashboard.
Real-time stock tracking, auto reorder, CSV upload, and 7 analytics dashboards.
Digital pre-trip, DVIR, and daily inspections with photos, GPS, and signed PDF reports.
Fuel card integration, per-vehicle consumption tracking, and cost analytics.
Tire inventory, fitment history, faults, axle positions, and cost tracking.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics.
Common questions about HVI's purchase order management.
PO number (auto), title, description, due date, vendor (select from directory), requester, priority (General/Emergency), PO type (Subcontracting etc.), link to work order and vehicle, shipping address (site project, recipient, address, city, postal code), PO items list, attachments, terms and conditions, and cost summary (sub total + sales tax + shipping = total cost).
Purchase orders go through an approval workflow. New POs start as "Waiting for Approval" and appear in the PO Approval queue. Managers review the PO details, items, cost, and vendor, then approve or reject. Approved POs move to "Ordered" status, then "Received" when parts arrive.
Demand Parts auto-flags items when inventory drops below minimum stock levels. Each demand record shows SKU, part details, quantity needed, who demanded it (System or user), priority, status (Open or PO Generated), linked PO number, and linked work order or vehicle. Create demands manually or let the system generate them automatically.
Three ways: Pick from Demand List (items already flagged for ordering), Scan Parts (barcode scan from inventory), or Pick from Parts List (select directly from parts inventory). Each item shows item number, name, quantity, item cost, and total cost.
Each vendor record includes: Vendor ID, Vendor Name, Contact Person, Work Email, Mobile number, Address, and City. Vendors are linked to their purchase orders for pricing history and order tracking. Select vendors directly from the directory when creating POs.
Five statuses: Emergency (urgent orders flagged for immediate action), Waiting for Approval (pending manager review), Approved (cleared for ordering), Ordered (sent to vendor), and Received (parts delivered). Overdue badges appear on POs past their delivery date.
Yes. Each purchase order can be linked to a specific work order and vehicle. This connects the procurement chain to the maintenance chain — you can see which POs were created for which repairs on which vehicles, with full cost traceability.
Yes. The PO cost summary includes: Sub Total (sum of all item costs), Sales Tax, Shipping Charges, and Total Cost. Attachments and Terms & Conditions can also be added to each purchase order for complete documentation.
Purchase orders with approval workflow. Demand parts from inventory alerts. Full vendor directory. Shipping address and cost summary with tax. Linked to work orders and vehicles. Free trial included.