Replace paper logbooks with a digital shift record. Operators log vehicle, meter readings, fuel consumption, work type, location, materials used, and issues found — all from mobile. Every entry linked to the vehicle. Every shift searchable. Every logbook entry feeds your maintenance and cost data.
Vehicle, meter readings, fuel, work details, issues, and materials — all in one digital logbook entry from the field.
From the operator's mobile to the fleet manager's dashboard — every step connected.
Digital pre-trip, DVIR, and daily inspections with photo evidence, voice notes, GPS location, and signed PDF reports.
Work orders from inspection faults in one tap. Assign technicians, track labour and parts, monitor progress to completion.
Real-time stock tracking, automated reordering, CSV bulk import, work order parts consumption, and 7 analytics dashboards.
Time-based and meter-based PM schedules. Automatic notifications when service is due. OEM interval compliance.
Fuel card integration, per-vehicle consumption tracking, cost analytics, and fuel storage management.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics. Connect HVI to your enterprise systems.
Common questions about HVI's digital equipment logbook.
Each entry captures: auto-generated Entry ID, Vehicle Number and Name (selected from inventory), Vehicle Status, Odometer Start/End readings, Shift Start/End times, Fuel Opening/Closing readings, Work Location, Work Type, Work Description, Issue Report (name and details), and Materials Used (name, quantity, unit).
Yes. Operators create logbook entries from the HVI mobile app on iOS or Android. The form is optimized for field use with large buttons and simple inputs. Entries sync to the portal when connectivity is available.
Each logbook entry has an Issue Report section where operators can enter an Issue Name and Issue Details. Flagged issues are visible to fleet managers and maintenance teams for follow-up or work order creation.
Yes. Each logbook entry has a Material Details section where operators add materials consumed during the shift — material name, quantity, and unit. This feeds into your cost tracking and material consumption analytics.
Each entry captures Fuel Opening and Fuel Closing readings. The difference gives you fuel consumed per shift per vehicle. Combined with meter readings, this calculates fuel efficiency (liters per hour or km per liter).
Meter readings from logbook entries update the vehicle's odometer/hour meter in HVI. Meter-based preventive maintenance schedules trigger based on these readings — ensuring PM fires from actual usage, not estimates.
Yes. The logbook dashboard has search, sort, and filter options. Search by vehicle number, operator name, date range, work type, or location. Every entry is fully searchable for audits and reporting.
Yes. Operators can create logbook entries offline from the mobile app. Data syncs automatically when connectivity is restored. No entries are lost even in remote sites without cell coverage.
Digital logbook with vehicle selection, meter readings, fuel tracking, work details, issue reporting, and material consumption. Mobile app for the field. Searchable dashboard for the office. Free trial included.