Monitor maintenance costs, fuel expenses, parts and labor, tire replacements, and purchase orders — all in one platform. Every expense linked to the specific vehicle, work order, or purchase order. Generate cost-per-mile, cost-per-hour, and cost-per-vehicle reports. Export to Excel for accounting.
Maintenance, fuel, parts, labor, tires, and purchases — every cost captured, linked to vehicles, and reportable.
Capture all costs from work orders including labor hours, parts used, and external service charges. Every expense linked directly to the vehicle for accurate cost-per-asset analysis. The Maintenance KPI dashboard gives you 8 views — Team, Overview, Analytics, Status & Priority, Workorder Type, Vehicle & Schedule, Yearly Detail, and Pay Sheet.
Log fuel purchases with cost, quantity, odometer reading, and vendor. Track fuel efficiency per vehicle and identify high fuel consumption patterns. The Fuel Management module gives you per-vehicle consumption analytics and cost trends over time.
Manage purchase orders from request to delivery. Track PO number, items, due date, status, total cost, and vendor. The approval workflow ensures budget control with Emergency, Waiting for Approval, Approved, Ordered, and Received statuses.
Monitor total tire count, tires on vehicle vs in store, total cost (inventory value), and status distribution (New, Worn, Retread, Good). Four tabs give you In Store, On Vehicle, Fitment/Removal History, and Tire Faults. Track every tire by number, manufacturer, status, type, opening reading, and miles/km run.
Generate comprehensive cost reports by vehicle, category, time period, or site. The Maintenance KPI dashboard offers 8 tabs — Team, Overview, Analytics, Status & Priority, Workorder Type, Vehicle & Schedule, Yearly Detail, and Pay Sheet. Filter by date range (Today, Last 7/30/90 Days, Custom Date). Export everything to Excel.
Digital pre-trip, DVIR, and daily inspections with photo evidence, voice notes, GPS, and signed PDF reports.
Work orders with labor, parts, and services. Assign technicians, track progress to completion.
Real-time stock tracking, auto reorder, CSV upload, work order consumption, and 7 analytics dashboards.
Time-based and meter-based PM schedules. Automatic notifications. OEM interval compliance.
Digital shift logbook with meter readings, fuel, work details, issue reporting, and material consumption.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics. Connect to enterprise systems.
Common questions about fleet expense tracking and cost analysis in HVI.
HVI tracks expenses across multiple modules: Maintenance costs (labor, parts, services) from Work Orders, Fuel expenses from Fuel Management, Parts and purchasing costs from Purchase Orders, and Tire costs from Tire Management. All costs are linked to specific vehicles for accurate per-asset analysis.
Maintenance costs are captured through Work Orders. Each work order records labor hours (with labor rates from Labor Codes), parts used (from inventory with costs), and any external service charges. All costs are automatically linked to the specific vehicle being serviced.
Yes. HVI calculates operating costs based on odometer readings and engine hours logged with each expense. You can see cost per mile for vehicles and cost per hour for equipment, helping you understand true operating costs and set accurate billing rates.
Log each fuel transaction in Fuel Management with date, vehicle, quantity, cost, odometer reading, and vendor. HVI automatically calculates fuel efficiency (MPG), average cost per gallon, and total fuel expenses per vehicle over any time period.
Create purchase orders with PO number, items, due date, vendor, and total cost. The approval workflow (Waiting for Approval, Approved, Ordered, Received) ensures budget control. Demand Parts links auto-reorder alerts from Parts Inventory directly to purchase orders.
Tire Management shows total tire count, tires on vehicle vs in store, total cost (inventory value), and status distribution (New, Worn, Retread, Good). Track each tire by number, manufacturer, type, opening reading, and miles/km run. Fitment/Removal History logs every change.
Yes. Use the Excel Report feature to export all expense data. Generate reports filtered by date range, vehicle, category, or site. Export formats are compatible with accounting software and can be used for financial reporting, budgeting, and tax preparation.
The Maintenance KPI dashboard has 8 tabs: Team (workorder status by team member), Overview, Analytics, Status & Priority, Workorder Type, Vehicle & Schedule, Yearly Detail, and Pay Sheet. Filter by Today, Last 7/30/90 Days, or Custom Date range.
Track all fleet expenses in one platform. Maintenance costs from work orders. Fuel expenses per vehicle. Purchase orders with approval workflow. Tire inventory with $167K+ tracked. Cost per mile, cost per hour, cost per vehicle. Excel export for accounting. Free trial included.