Construction and fleet companies lose 5–10% of their portable tool inventory every year through theft, misplacement, and damage. Mid-size firms spend upwards of $400,000/year replacing tools that were never properly tracked. HVI gives you a full tool catalog with serial numbers, issue/return tracking with accountability on every checkout, and Lost Returned flags when tools come back short.
Every tool without a serial number, checkout record, and return log is a tool you'll eventually replace — and never know why.
Full checkout cycle — every tool tracked from issue to return.
Drills, vibrators, grinders, and safety gear issued to jobsites daily. Track what goes out and what comes back.
Pumps, meters, and safety equipment across remote sites. Know which tools are at which mine location.
Specialized test equipment like multimeters and diagnostic tools with warranty and calibration tracking.
Publicly funded tools need auditable issue/return records. Full accountability on every checkout.
Track tools issued with rental equipment. Bill customers for lost or damaged items with documentation.
Workshop tool cribs issuing specialized tools to technicians. Track usage, service dates, and warranty expiry.
Digital pre-trip, DVIR, and daily inspections with photos, GPS, and signed PDF reports.
Work orders, PM schedules, labor codes, task master, and 8-tab KPI dashboard.
Real-time stock tracking, auto reorder, CSV upload, and 7 analytics dashboards.
Per-vehicle fuel logging, bunker tank monitoring, and KPI dashboards.
PO approval workflow, demand parts, vendor directory, and cost tracking.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics.
Common questions about HVI's tool inventory and issue/return tracking.
Every tool with Serial Number, Tool Name, Quantity, Tool Type, Status, Location, Manufacturer, and tool photo. The Add Tool form also captures Description, Model, Year, Barcode, Department, Linked Vehicle, Purchase Vendor, Price, Date, Reading, Last Service Date, and Warranty Expiry Date.
Yes. The Bulk Upload button lets you import your entire tool catalog from a spreadsheet. Add tools manually with the Add Tools button or bulk upload — both available from the Tools Inventory page.
Click Issue, select tool from inventory, enter Site/Customer, Linked Vehicle, Issuing Time, Issued By, Issued To, Quantity, and notes with voice input. Status changes to Issued. When returned, status changes to Returned. If fewer items come back, status shows Lost Returned.
Issued — tool currently checked out. Returned — tool back with full quantity. Lost Returned — fewer items returned than issued, partial loss flagged automatically for follow-up.
Yes. Both the Add Tool form and the Tool Issue form have a Linked Vehicle field where you select a vehicle from your inventory. This connects tools to specific machines for cost and usage tracking.
Yes. Each tool record includes Purchase Vendor, Purchase Price, and Purchase Date. This gives you total tool investment per location, type, and vehicle for cost analysis and replacement budgeting.
Yes. The Maintenance Lifecycle section tracks Status, Reading (meter/hours), Last Service Date, and Warranty Expiry Date. Know which tools are under warranty and when each was last serviced.
Any type — Pump, Hand Type, Vibrator (Civil), Hardware, Safety, Test & Measurement, Sledgehammer, and custom types. The Tool Type field accepts whatever your fleet uses.
Full tool catalog with serial numbers, types, locations, manufacturers, and photos. Issue/return tracking with Issued, Returned, and Lost Returned statuses. Financial info and maintenance lifecycle per tool. Bulk upload. Free trial — no credit card required.