Fuel is 21–30% of your total fleet operating costs — bigger than wages, insurance, or maintenance. Yet 38% of fleet managers still call fuel their biggest unsolved challenge. HVI gives you per-vehicle fuel logging, on-site tank monitoring, filling source separation, receipt photo proof, and KPI dashboards that show exactly where every gallon goes.
Fleet managers who track fuel systematically cut costs by 10–15%. Those who don't leave thousands on the table every year.
Excavators, loaders, graders, and dump trucks burn diesel all day. Track consumption per machine, per site, per shift.
Haul trucks and processing equipment consume thousands of gallons daily. Monitor bunker levels and outstation refueling.
Long-haul and regional fleets tracking fuel cost per trip, per route, per driver. Receipt proof on every outstation fill.
Public works, sanitation, and utility fleets need auditable fuel records for every gallon of taxpayer-funded fuel.
Equipment rental companies tracking fuel per asset to bill customers accurately and prevent misuse.
Tractors, harvesters, and forestry equipment across large properties with on-site tanks and mobile bowsers.
Digital pre-trip, DVIR, and daily inspections with photos, GPS, and signed PDF reports.
Work orders, PM schedules, labor codes, task master, and 8-tab KPI dashboard.
Real-time stock tracking, auto reorder, CSV upload, and 7 analytics dashboards.
PO approval workflow, demand parts, vendor directory, and cost tracking.
Tire inventory, fitment history, faults, axle positions, and cost tracking.
SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics.
Common questions from fleet managers about fuel tracking and cost reduction.
Software that tracks every fuel transaction per vehicle — how much fuel was added, where, when, at what cost, and from which source. Replaces spreadsheets and paper receipts with digital logs, tank monitoring, and KPI dashboards.
Fleets that actively track fuel reduce costs by 10–15% on average. For a 50-vehicle fleet spending $500,000/year on diesel, that's $50,000–$75,000 in annual savings from eliminating waste and catching discrepancies.
Three sources: Tank (on-site fuel bunkers), Truck (mobile fuel bowsers), and Outstation (external gas stations or third-party sites). The KPI dashboard tracks Outstation Quantity and Cost separately from total fuel spend.
Yes. Every fuel entry links to a vehicle record. The Fuel Management KPI has a Vehicle tab showing fuel consumption and cost per vehicle for any date range. Identify which machines cost the most in fuel.
Yes. The Fuel Bunker module shows live fuel level percentage for every tank and truck bowser — with Tank ID, Location, Tank Size, Current Quantity, Avg Unit Cost, and Fuel Cost. Refill and Adjustment History provide full audit trail.
Every fuel entry requires vehicle selection, meter reading, quantity, cost, and receipt photo upload. The combination of meter-linked entries, receipt photos, and fuel bowser photos creates an audit trail that makes falsified entries easy to spot.
Yes. The Vehicle Category tab groups fuel consumption by equipment type — excavators, loaders, trucks, graders, or any category you define. Compare fuel efficiency and cost across vehicle types.
Yes. HVI integrates with SAP, QuickBooks, Sage, GPS telematics, fuel cards, and OEM telematics. Fuel data syncs to your enterprise systems for consolidated reporting and accounting.
Per-vehicle fuel logging with receipt photo proof. Live tank levels with refill and adjustment history. Filling source separation — Tank, Truck, Outstation. KPI dashboards by vehicle, category, and date range. Free trial — no credit card required.