Agriculture Industry

Farm Equipment Inspection & Maintenance Software

Harvest windows are short and breakdowns are expensive. HVI gives operators a 5-minute mobile pre-start, turns flagged defects into work orders in one tap, and tracks engine hours so PM never slips — built for tractors, combines, sprayers, planters, and every support vehicle on the farm.

Seasonal-Ready PM
Cut Downtime 30%
Payback Under 90 Days

HVI for Agriculture

Inspection, maintenance, fuel & seasonal reporting — one app

Pre-Start Checks
5-min mobile walk-around
Work Orders
Defect to WO in one tap
Hour-Based PM
Engine hour triggers
iOS, Android & Web
Field to farm office
Solutions We Provide

One App for Every Machine on the Farm

Inspection, maintenance, fuel, parts, and daily operator logs unified in one place. Farm managers and equipment coordinators get a complete picture of every asset — from planting through harvest and off-season storage.

Pre-Start Inspections

Operators complete a guided checklist on their phone before firing up any machine. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF.

One-Click Work Orders

Flagged defect becomes a work order in one click. Assign a mechanic, pull parts, track every repair step with labour and material cost logged automatically.

Engine-Hour PM

Set PM by engine hours or calendar. HVI watches the hours and creates the work order when service is due — critical when machines run 18-hour days during harvest.

Operator Daily Logs

Every operator logs walk-arounds, fuel, idle time, and hours from the app. Weekly PDF delivered to the farm manager automatically.

Fuel & Parts Tracking

Diesel logged per machine with receipt photo. Parts inventory with min/max levels, bulk upload, and auto-deduction when consumed against a work order.

Seasonal Reports

Weekly reports on equipment usage, maintenance cost, and work order backlog. End-of-season summaries for budgeting and capital planning.

Daily Operator Reporting

Pre-Start Done Before the First Pass

Before an operator rolls a tractor out of the shed or fires up the combine, the HVI app walks them through every checkpoint — engine, hydraulics, tires, PTO, cab safety. Flag a problem, snap a photo, record a voice note. The farm manager gets an alert the moment a defect is submitted.

Machine-specific checklists per equipment type
Photo and voice note on every checklist item
Signed PDF report on completion
Instant notification to farm manager on defects
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HVI Farm App Pre-Start
Inspect
Photo
Voice
Combine Pre-Start
John Deere S780 — Unit #CB-03In Progress
Header, rotor, engine, belts, cab
Signed PDF on Completion
Auto-sent to farm manager & operations office
Work Order Hub One-Click WO
Defect → Work Order
Created from flagged inspection items
Repair Workflow
Print Work OrderReady
Pull Parts from StockTracked
Assign MechanicNotified
Labour & Parts CostCaptured
See Work Order Flow
Work Order Management

Worn Belt to Repair Order — One Tap

Operator flags a worn belt or leaking hydraulic fitting during pre-start. HVI creates the work order, notifies the shop mechanic, and parts are pulled from inventory — all before the machine misses a single pass in the field. No paper getting lost between the cab and the shop.

One-click WO from any pre-start defect
Mechanic gets an App notification with repair details
Parts consumed — inventory auto-updated
Full cost log per machine in the Web Portal
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Equipment Coverage

Every Machine on the Farm

Configurable inspection templates and PM schedules for the equipment your crews run season after season. Import your fleet from an Excel file or add machines one-by-one through the Web Portal.

Tractors

Row crop, utility, and 4WD articulated

Combines & Harvesters

Grain, corn, and specialty crop headers

Sprayers

Self-propelled and pull-type sprayers

Planters & Seeders

Precision planters, air seeders, grain drills

Grain Carts & Tillage

Grain carts, discs, rippers, cultivators

Farm Trucks & UTVs

Grain trucks, semis, service trucks, UTVs

Add Your Equipment
Fleet Overview Live
Full History Per Machine
Inspections, PM, fuel, parts — one screen
Equipment Status
Operational
In Field
In Repair
Farm Shop
PM Due
Scheduled
Defect Flagged
Action Needed
Bulk Excel UploadImport full fleet in minutes
PM Schedule Dashboard Automated
Engine Hours or Calendar
HVI watches the hours — you focus on the crop
Typical Service Intervals
Grease & Fluid CheckPivot points, hydraulic level, coolant
100 Hr
Filter & Oil ChangeEngine oil, fuel filters, air filter
500 Hr
Pre-Season OverhaulBelts, bearings, header, rotor clearance
Annual
Schedule Maintenance
Auto Schedule Maintenance

No Missed Services During Harvest

Combines and tractors run 18-hour days during harvest. HVI tracks engine hours on every machine and fires a work order the moment a service interval hits. The mechanic gets an App notification with exactly what needs to be done — no more guessing or hoping somebody remembered.

Engine hour or calendar-based triggers
App notification with full task details
Pre-season and off-season schedules included
Fewer mid-harvest breakdowns, less lost acres
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Fuel & Parts Management

Know Where Every Gallon of Diesel Goes

Fuel is one of the biggest line items on any farm. HVI logs diesel per machine with receipt photo, tracks parts across the shop and field inventory, and rolls labour and material cost into weekly reports for the office.

Diesel per machine with receipt photo
Parts inventory with bulk upload and stock alerts
Labour and material cost per work order
Weekly cost summary for farm accounting
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Cost Tracking Auto-Tracked
Weekly Farm Maintenance Cost
Delivered to farm manager automatically
Tracked Per Machine
Diesel
Logged
Labour Hours
Captured
Parts Used
Synced
Idle & Downtime
Recorded
Excel ExportCost data ready for farm accounting
Agriculture Operations Excellence

Why Farm Operations Choose HVI

From paper logbooks in the cab to digital workflows that keep operators, the shop, and the farm office in sync — through planting, spraying, harvest, and off-season.

Signed PDF Reports

Pre-start reports with Repair / Replace flags, photos, voice notes per machine.

One-Click Work Orders

Defect to repair in one tap. Assign, track, close — full cost log.

Engine-Hour PM

HVI watches engine hours and creates the WO when service is due.

Operator Daily Logs

Walk-around, fuel, idle time, hours — weekly PDF to farm office.

Diesel Tracking

Consumption per machine with receipt photo — across all fields and operations.

Parts Inventory

Bulk upload, stock alerts, auto-deduct when consumed against a WO.

iOS, Android & Web

Operators on mobile, managers on Web Portal, reports to your inbox.

ERP & Accounting

Pre-built connectors for consolidated farm accounting and reporting.

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30%

Less Equipment Downtime

90 Day

Payback Period

Paper-Free

Digital records, signed PDFs

Seasonal

Planting to harvest to off-season

What HVI Delivers

Keep Equipment Running When It Matters Most

A combine breakdown during harvest costs you acres per hour. Engine hour PM, disciplined follow-up, and real cost tracking per machine mean fewer surprises when the weather window is tight and every hour counts.

Farm operations using HVI report less equipment downtime, lower repair costs, digital records for every machine, and full maintenance visibility from the field to the farm office.

What Farm Teams Say

Trusted on Farms & Ranches

Farm managers, equipment coordinators, and operations directors on what changed after deploying HVI.

We farm 12,000 acres with 8 tractors and 3 combines. HVI gives me one screen for the whole fleet. Operators do pre-starts on their phone, defects go straight to the shop, and I know exactly what every machine costs me by the end of the week without chasing anyone.

Wayne Riedel
Farm Manager · Row crop operation · Central Kansas · 18 units

One-click work order from the inspection is the feature that sold us. Operator flags a worn belt on the combine, WO is created, mechanic gets notified, parts pulled from shop stock — machine is back running that afternoon instead of sitting idle for two days while someone remembers to tell somebody.

Brenda Tollefson
Equipment Coordinator · Diversified grain farm · Southern Alberta

Engine hour scheduling was the game changer for us. During harvest the combines are running 16–18 hour days. HVI tells the mechanic exactly what service is due. We got through last harvest with zero unplanned breakdowns for the first time in years.

Darren Harkness
Operations Director · Custom harvest contractor · 30-unit fleet
HVI Integrations

Plug Into Your Existing Systems

Pre-built connectors for the OEM and telematics systems farm operations already run. Pull engine hours and diagnostics straight from John Deere and Caterpillar machines, sync Geotab telematics — your existing hardware stays in place while HVI adds inspection, maintenance, and reporting on top.

See All Integrations

Agriculture Fleet Software, Answered

Common questions from farm managers and equipment coordinators before deploying HVI.

Operator opens the HVI app, selects the machine, and follows a guided checklist built for that equipment type. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated. If a defect is flagged, the farm manager gets an immediate alert.

Yes — one click turns any flagged defect into a work order. Print the WO, pull parts from shop stock, assign a mechanic, and track progress. Labour and material costs are captured automatically.

HVI monitors engine hours and creates a work order when the threshold is reached — 100-hour grease, 500-hour oil change, or any custom interval. During harvest when machines run long days, services get flagged fast. The mechanic gets an App notification so nothing slips.

Yes. Calendar-based schedules handle annual pre-season overhauls — belts, bearings, header setup, rotor clearance checks. Off-season storage inspections and winterization tasks can also be scheduled and tracked through the same system.

Any machine with an inspection checklist. Tractors, combines, sprayers, planters, air seeders, grain carts, tillage equipment, grain trucks, semis, service trucks, and UTVs. Templates are fully configurable per equipment type.

Under 90 days on average. Savings come from fewer mid-season breakdowns, better parts visibility, less admin from going paperless, and real cost-per-machine data for capital planning.

Diesel is logged per machine with a receipt photo at the time of fuelling. Weekly reports show consumption by machine. Excel export available for farm accounting and tax records.

Subscription with no per-user charges and no implementation fees. The free trial gives full access — add equipment, import via Excel, run live inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your fleet size.

Ready When You Are

Go Paperless. Cut Downtime. Get Through Harvest Clean.

Pre-start inspections, one-click work orders, engine hour PM, fuel and parts tracking — one app for every machine on the farm. Start free.

Pre-Start Checks
One-Click WO
Hour-Based PM
iOS, Android & Web
No credit card required
Free trial included
Farm onboarding included
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