Oil & Gas Industry

Oilfield Fleet Inspection & Maintenance Software

Your trucks and equipment move between wellsites around the clock. HVI gives operators a 5-minute mobile pre-trip, turns flagged defects into work orders in one tap, and tracks meter readings so PM never slips — built for service trucks, vacuum trucks, workover rigs, frac equipment, and oilfield support vehicles.

HSE-Ready Records
Cut Downtime 30%
Payback Under 90 Days

HVI for Oil & Gas

Inspection, maintenance, fuel & field reporting — one app

Pre-Trip Checks
5-min mobile inspection
Work Orders
Defect to WO in one tap
Meter-Based PM
Hours & mileage triggers
iOS, Android & Web
Wellsite to head office
Solutions We Provide

One App for Every Unit in the Oilfield

Inspection, maintenance, fuel, parts, and daily operator logs unified in one system. Field superintendents and fleet coordinators get a complete picture of every truck and piece of equipment — across every pad, every lease, every district.

Pre-Trip Inspections

Operators complete a guided checklist on their phone before rolling out to a wellsite. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF.

One-Click Work Orders

Flagged defect becomes a work order in one click. Assign a mechanic, pull parts, track every repair step with labour and material cost logged automatically.

Meter-Based PM

Set PM by engine hours, pump hours, mileage, or calendar. HVI monitors every unit and creates the work order when service is due — even when equipment moves between wellsites daily.

Operator Daily Logs

Every operator logs inspections, fuel, idle time, and hours from the app. Weekly PDF delivered to the field superintendent automatically.

Fuel & Parts Tracking

Diesel logged per unit with receipt photo. Parts inventory with min/max levels, bulk upload, and auto-deduction when consumed against a work order.

Cost & Utilization Reports

Weekly reports on maintenance cost, equipment usage, and work order backlog per unit, per district, per client — delivered to your inbox.

Daily Operator Reporting

Pre-Trip Done Before Rolling to the Wellsite

Before an operator takes a service truck, vac truck, or hot shot down a lease road, the HVI app walks them through every checkpoint — engine, brakes, PTO, pump, hoses, safety equipment. Flag a problem, snap a photo, record a voice note. The field superintendent gets an alert the moment a defect is submitted.

Unit-specific checklists per equipment type
Photo and voice note on every checklist item
Signed PDF report — HSE-ready documentation
Instant notification to field supervisor on defects
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HVI Field App Pre-Trip
Inspect
Photo
Voice
Vacuum Truck Pre-Trip
Kenworth T800 Vac — Unit #VT-09In Progress
Engine, PTO, pump, hoses, tank, safety
Signed PDF on Completion
Auto-sent to field superintendent & HSE
Work Order Hub One-Click WO
Defect → Work Order
Created from flagged inspection items
Repair Workflow
Print Work OrderReady
Pull Parts from StockTracked
Assign MechanicNotified
Labour & Parts CostCaptured
See Work Order Flow
Work Order Management

Leaking Valve to Repair Order — One Tap

Operator flags a PTO leak or worn pump packing during pre-trip. HVI creates the work order, notifies the shop mechanic, parts are pulled from inventory — all before the unit misses a call-out. No paperwork lost between the field and the shop, no phone calls that get forgotten between crews.

One-click WO from any pre-trip defect
Mechanic gets an App notification with repair details
Parts consumed — inventory auto-updated
Full cost log per unit in the Web Portal
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Equipment Coverage

Every Unit in the Oilfield Fleet

Configurable inspection templates and PM schedules for the trucks and equipment your crews run 24/7. Import your fleet from an Excel file or add units one-by-one through the Web Portal.

Service Trucks

Wellhead service, hot oil, swab units

Vacuum Trucks

Vac trucks, combo units, hydrovacs

Workover & Drilling

Workover rigs, coiled tubing, wireline

Pumping Equipment

Frac pumps, cement pumps, mud pumps

Heavy Equipment

Excavators, dozers, pipe layers

Support Vehicles

Crew trucks, hot shots, light vehicles

Add Your Fleet
Fleet Overview Live
Full History Per Unit
Inspections, PM, fuel, parts — one screen
Unit Status
Operational
On Location
In Repair
Shop / Field
PM Due
Scheduled
Safety Defect
Out of Service
Bulk Excel UploadImport full fleet in minutes
PM Schedule Dashboard Automated
Hours, Mileage, or Calendar
HVI watches every unit — you focus on operations
Typical Service Intervals
Grease & Fluid CheckPTO, pump bearings, hydraulic level
250 Hr
Engine & Pump ServiceOil, filters, pump packing, valves
500 Hr
Major OverhaulTransmission, pump rebuild, tank inspection
2500 Hr
Schedule Maintenance
Auto Schedule Maintenance

No Missed Services on a 24/7 Operation

Oilfield equipment runs around the clock and racks up hours fast. HVI tracks engine hours, pump hours, and mileage on every unit and fires a work order the moment a service interval hits. The mechanic gets an App notification with exactly what needs to be done — no more guessing from a whiteboard in the shop.

Engine hours, pump hours, mileage, or calendar triggers
App notification with full task details
Coordinate PM across districts and wellsites
Fewer missed call-outs, less lost revenue
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Fuel & Parts Management

Track Every Gallon Burned Across Every District

Oilfield trucks burn serious diesel. HVI logs fuel per unit with receipt photo, tracks parts across shop and field inventory, and rolls labour and material cost into weekly reports for operations and finance.

Diesel per unit with receipt photo
Parts inventory with bulk upload and stock alerts
Labour and material cost per work order
Weekly cost summary per unit and per district
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Cost Tracking Auto-Tracked
Weekly District Cost Summary
Delivered to field superintendent automatically
Tracked Per Unit
Diesel
Logged
Labour Hours
Captured
Parts Used
Synced
Downtime
Recorded
Excel ExportCost data ready for operations & finance
Oilfield Operations Excellence

Why Oilfield Service Companies Choose HVI

From paper logbooks and radio calls to digital workflows that keep crews, the shop, and the office in sync — across every wellsite, every district, every shift.

Signed PDF Reports

Pre-trip reports with Repair / Replace flags, photos, voice notes — HSE-ready per unit.

One-Click Work Orders

Defect to repair in one tap. Assign, track, close — full cost log.

Meter-Based PM

HVI watches hours and mileage and creates the WO when service is due.

Operator Daily Logs

Inspection, fuel, usage — weekly PDF to field superintendent.

Diesel Tracking

Consumption per unit with receipt photo — across all districts.

Parts Inventory

Bulk upload, stock alerts, auto-deduct when consumed against a WO.

iOS, Android & Web

Operators on mobile, shop on Web Portal, reports to leadership.

ERP & Accounting

Pre-built connectors for oilfield ERP and financial systems.

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Oilfield Crew Truck Inspection Software | HVI

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Total Posts:

30%

Less Equipment Downtime

90 Day

Payback Period

HSE-Ready

Signed digital records

Multi-District

All districts, one view

What HVI Delivers

Keep Units Running and Call-Outs Covered

A vac truck sitting in the shop means a missed call-out and lost revenue. Meter-based PM, disciplined follow-up, and real cost tracking per unit mean fewer surprise breakdowns and more billable hours across the fleet.

Oil and gas service companies using HVI report less equipment downtime, lower repair costs, HSE-ready inspection records, and full maintenance visibility from the wellsite to head office.

What Oilfield Teams Say

Trusted in the Oilfield

Field superintendents, fleet coordinators, and operations managers on what changed after deploying HVI.

We run 45 units across three districts — vac trucks, service trucks, hot shots. HVI gives me one screen for all of it. Operators do pre-trips on their phone before rolling out, defects go straight to the shop, and I get cost-per-unit numbers every week without chasing dispatch.

Travis Mercer
Field Superintendent · Production services · Permian Basin · 45 units

One-click work order from the inspection ended our lost-paperwork problem. Operator flags worn pump packing on a vac unit, WO is created, mechanic gets notified, parts pulled from stock — unit is back on location that afternoon instead of sitting in the yard for three days.

Kelsey Drummond
Fleet Coordinator · Oilfield services · Bakken · 30 units

Meter-based PM on a 24/7 operation was exactly what we needed. Our trucks rack up hours fast and we were missing services constantly. Now HVI fires the WO automatically and the mechanic knows what is due. We had more billable days last quarter than any quarter in three years.

Brett Lawson
Operations Manager · Well servicing · DJ Basin · 55 units
HVI Integrations

Plug Into Your Existing Systems

Pre-built connectors for the fuel card, telematics, and ERP systems oilfield service companies already run. Capture every WEX fuel transaction, pull Geotab meter readings into meter-based PM, and feed maintenance cost into SAP — your existing hardware stays in place while HVI adds inspection, maintenance, and reporting on top.

See All Integrations

Oil & Gas Fleet Software, Answered

Common questions from field superintendents and fleet coordinators before deploying HVI.

Operator opens the HVI app, selects the unit, and follows a guided checklist built for that equipment type — engine, PTO, pump, hoses, tank, safety gear. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated and the field superintendent is notified of any defects.

Yes — one click turns any flagged defect into a work order. Print the WO, pull parts, assign a mechanic, and track progress. Labour and material costs are captured automatically against that unit.

HVI monitors engine hours, pump hours, and mileage and creates a work order when a service threshold is reached — 250-hour grease, 500-hour pump service, 2500-hour overhaul, or any custom interval. The mechanic gets an App notification with task details.

Every inspection, work order, and parts transaction is timestamped and stored digitally with photos and voice notes. Records are retrievable instantly from the Web Portal — giving you HSE-ready documentation without paper filing or manual record keeping.

Yes. One dashboard shows every unit across all districts and wellsites. Operators use the mobile app in the field; field superintendents and fleet coordinators use the Web Portal from the office. Cost reporting rolls up per unit, per district, or across the whole operation.

Under 90 days on average. Savings come from fewer missed call-outs (units stay operational), lower emergency repair costs, less admin from going paperless, and HSE-ready records without dedicated compliance staff.

Diesel is logged per unit with a receipt photo at time of fuelling. Weekly reports show consumption by unit and by district. Excel export available for operations and finance reporting.

Subscription with no per-user charges and no implementation fees. The free trial gives full access — add units, import via Excel, run live inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your fleet size.

Ready When You Are

Go Paperless. Cut Downtime. Keep Units on Location.

Pre-trip inspections, one-click work orders, meter-based PM, fuel and parts tracking — one app for every unit in the oilfield. Start free.

Pre-Trip Checks
One-Click WO
Meter-Based PM
iOS, Android & Web
No credit card required
Free trial included
Oilfield onboarding included
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