Utilities Industry

Utility Fleet Inspection & Maintenance Software

When a storm hits, every bucket truck and digger derrick has to roll. HVI gives crews a 5-minute mobile pre-trip, turns flagged defects into work orders in one tap, and tracks mileage so PM never slips — built for electric, water, and gas utility fleets running bucket trucks, digger derricks, service vans, and crew vehicles.

Storm-Ready Fleet
Cut Downtime 30%
Payback Under 90 Days

HVI for Utility Operations

Inspection, maintenance, fuel & fleet reporting — one app

Pre-Trip Checks
5-min mobile inspection
Work Orders
Defect to WO in one tap
Mileage-Based PM
Odometer & calendar triggers
iOS, Android & Web
Field to fleet office
Solutions We Provide

One App for Every Vehicle Across the Service Territory

Inspection, maintenance, fuel, parts, and daily crew logs unified in one system. Fleet managers and line superintendents get a complete picture of every vehicle — from bucket trucks and digger derricks to service vans and crew trucks across every yard and district.

Pre-Trip Inspections

Crews complete a guided checklist on their phone before rolling out. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF — OSHA-compliant and stored digitally.

One-Click Work Orders

Flagged defect becomes a work order in one click. Assign a technician, pull parts, track every repair step with labour and material cost logged automatically.

Mileage & Calendar PM

Set PM by odometer, PTO hours, or calendar. HVI monitors every vehicle and creates the work order when service is due — including annual boom and dielectric inspections.

Crew Daily Logs

Every crew member logs inspections, fuel, and usage from the app. Weekly PDF delivered to fleet management and safety automatically.

Fuel & Parts Tracking

Fuel logged per vehicle with receipt photo. Parts inventory with min/max levels, bulk upload, and auto-deduction when consumed against a work order.

Fleet Cost Reports

Maintenance cost per vehicle, per district, per fiscal year. Weekly summaries delivered to your inbox for budget planning and rate case support.

Daily Crew Reporting

Pre-Trip Done Before the First Service Call

Before a crew takes a bucket truck out of the yard, the HVI app walks them through every checkpoint — boom, outriggers, PTO, hydraulics, lights, dielectric integrity. Flag a problem, snap a photo, record a voice note. The fleet shop gets an alert the moment a defect is submitted.

Vehicle-specific checklists per equipment type
Photo and voice note on every checklist item
Signed PDF report — OSHA-ready documentation
Instant alert to fleet shop on defects
Start Free Trial
HVI Crew App Pre-Trip
Inspect
Photo
Voice
Bucket Truck Pre-Trip
Altec AT40G — Unit #BT-14In Progress
Boom, outriggers, PTO, hydraulics, cab
Signed PDF on Completion
Auto-sent to fleet shop & safety office
Work Order Hub One-Click WO
Defect → Work Order
Created from flagged inspection items
Repair Workflow
Print Work OrderReady
Pull Parts from StockTracked
Assign TechnicianNotified
Labour & Parts CostCaptured
See Work Order Flow
Work Order Management

Hydraulic Leak to Repair Order — One Tap

Lineman flags a hydraulic leak on the boom or a cracked outrigger pad during pre-trip. HVI creates the work order, notifies the fleet shop, parts are pulled from stock — truck is back in service before the next crew rotation. No clipboard getting lost between the yard and the shop.

One-click WO from any pre-trip defect
Technician gets an App notification with repair details
Parts consumed — inventory auto-updated
Full cost log per vehicle for rate case support
Start Free Trial
Equipment Coverage

Every Vehicle Across the Service Territory

Configurable inspection templates and PM schedules for the full range of utility fleet vehicles. Import your fleet from an Excel file or add vehicles one-by-one through the Web Portal.

Bucket Trucks

Aerial lifts, insulated and non-insulated

Digger Derricks

Pole setting, anchor setting, material handling

Line Trucks

Cable pullers, tensioners, reel trailers

Heavy Equipment

Trenchers, backhoes, mini excavators

Service Vans & Trucks

Meter trucks, service vans, tool trucks

Crew & Support

Crew trucks, pickups, trailers, generators

Add Your Fleet
Fleet Overview Live
Full History Per Vehicle
Inspections, PM, fuel, parts — one screen
Vehicle Status
Operational
In Service
In Repair
Fleet Shop
PM Due
Scheduled
Safety Defect
Out of Service
Bulk Excel UploadImport full fleet in minutes
PM Schedule Dashboard Automated
Mileage, PTO Hours, or Calendar
HVI watches every vehicle across every district
Typical Service Intervals
Oil & Filter ChangeEngine oil, fuel filter, PTO fluid
5,000 Mi
Boom & Dielectric TestAerial inspection, dielectric integrity
12 Months
Major ServiceTransmission, hydraulics, outriggers
30,000 Mi
Schedule Maintenance
Auto Schedule Maintenance

No Missed Oil Changes, No Overdue Boom Tests

Utility fleets have hundreds of vehicles across a wide service territory. HVI tracks mileage, PTO hours, and calendar intervals on every vehicle and fires a work order the moment service is due. The technician gets an App notification — annual dielectric tests, boom inspections, and routine PM all scheduled and tracked in one place.

Mileage, PTO hours, or calendar-based triggers
Annual boom and dielectric inspections tracked
App notification with full task details
Storm-ready fleet — fewer trucks down when you need them most
Book a Demo
Fuel & Parts Management

Every Gallon and Every Part Accounted For

Utility fleet fuel is ratepayer money. HVI logs fuel per vehicle with receipt photo, tracks parts across the fleet shop, and rolls labour and material cost into reports ready for budget planning and rate case documentation.

Fuel per vehicle with receipt photo
Parts inventory with bulk upload and stock alerts
Labour and material cost per work order
Weekly and fiscal year cost summaries
Start Free Trial
Cost Tracking Auto-Tracked
Cost Per Vehicle, Per District
Budget-ready reports delivered automatically
Tracked Per Vehicle
Fuel
Logged
Labour Hours
Captured
Parts Used
Synced
Downtime
Recorded
Excel ExportCost data ready for finance & rate case support
Utility Fleet Excellence

Why Utility Fleet Teams Choose HVI

From paper logbooks and shop whiteboards to digital workflows that keep crews, the fleet shop, and operations leadership in sync — across every yard, every district, every storm.

Signed PDF Reports

Pre-trip reports with Repair / Replace flags, photos, voice notes — OSHA-ready.

One-Click Work Orders

Defect to repair in one tap. Assign, track, close — full cost log.

Mileage & PTO PM

HVI watches odometers and PTO hours and creates WOs when due.

Crew Daily Logs

Inspections, fuel, usage — weekly PDF to fleet management.

Fuel Tracking

Consumption per vehicle with receipt photo — across all districts.

Parts Inventory

Bulk upload, stock alerts, auto-deduct when consumed against a WO.

iOS, Android & Web

Crews on mobile, shop on Web Portal, reports to leadership.

ERP & Accounting

Pre-built connectors for utility ERP and financial systems.

Latest Posts

minimum-approach-distance-equipment-considerations
Read More

Minimum Approach Distance and Equipment Considerations | HVI

Minimum approach distance is not just about where the lineworker stands - it governs every inch of the machine too, from the tip of the boom to the load line, the auger hanging off the digger derrick, and whatever is hanging on the hook. If you ru

line-truck-inspection-maintenance-utility-fleets
Read More

Line Truck Inspection and Maintenance for Utility Fleets

Your line truck leaves the yard carrying the whole job: rubber goods, grounds, hot sticks, hand tools, a capstan winch, cable reels, and sometimes a crane or material handler bolted to a utility body that weighs far more than most people assume. L

insulated-aerial-device-care-fiberglass-boom
Read More

Insulated Aerial Device Care and Fiberglass Boom Handling

The boom passed its dielectric test in March. By October, a lineman is working off it in light rain with a film of hydraulic oil, road salt and tree sap baked onto the surface — and nobody has looked at it since the certificate was filed. That is

cable-reel-trailer-puller-tensioner-inspection
Read More

Cable Reel Trailer, Puller and Tensioner Inspection | HVI

You're standing at the puller site watching the reel spin, the conductor is 600 metres out over the span, and the operator is holding 2,500 kg of tension on a hydraulic brake that hasn't had a documented inspection in months. That is the moment a

pressure-digger-utility-drilling-equipment
Read More

Pressure Digger and Utility Drilling Equipment Maintenance

The auger stalls three feet down, the boom shudders under torque, and somewhere below your bit is a gas line nobody marked on the locate ticket. That is the reality of pressure digger maintenance: these machines drill pole holes in rock and hard g

digger-derrick-inspection-checklist-maintenance
Read More

Digger Derrick Inspection Checklist and Maintenance Guide

The pole is on the ground, the auger is wet with clay, and the crew is waiting while your operator walks around the truck with a coffee in one hand and a half-remembered checklist in the other. That is the moment a proper digger derrick inspection

nesc-standards-utility-vehicle-equipment-compliance
Read More

NESC Standards and Utility Vehicle Equipment Compliance

You've got a bucket truck staged under a 13.8kV line, the crew chief is asking whether the outriggers are set on firm ground, and somewhere in the cab is a binder that may or may not have last month's brake inspection in it. That moment is where N

utility-contractor-fleet-compliance-verification
Read More

Utility Contractor Fleet Compliance Verification | HVI App

Your line contractor's bucket truck rolls onto your right-of-way at 6 a.m., the crew badges in, and somewhere in a filing cabinet is a dielectric certificate that may or may not still be valid. That is the daily reality of contractor fleet complia

bucket-truck-inspection-checklist-maintenance
Read More

Bucket Truck Inspection Checklist and Maintenance Guide

Your lineman is forty feet up in the basket when the boom drifts a few inches off level, and suddenly the morning's routine job is a near-miss report. A bucket truck inspection checklist is the daily pre-use verification of boom and control functi

qualified-person-inspection-utility-equipment
Read More

Qualified Person Inspections for Utility Equipment | HVI App

The annual inspection is due on the boom truck, and the shop foreman asks who is signing off the qualified person inspection for the aerial device this year. Under OSHA and ANSI standards, you cannot simply point to your most senior mechanic. The

rubber-goods-ppe-testing-utility-crews
Read More

Rubber Goods and PPE Testing for Utility Crews | HVI App

Every morning, line crews suit up with insulating rubber goods that stand between them and an energized conductor. A single pinhole in a glove, an invisible ozone crack in a sleeve, or an expired dielectric test date can turn a routine tap change

nerc-audit-readiness-utility-fleet-documentation
Read More

NERC and Regulatory Audit Readiness for Utility Fleets | HVI

NERC audit readiness for utility fleets is rarely about not having a programme — it's about proving it on demand. When a commission auditor asks for the digger derrick inspection record from fourteen months ago, or the defect closure chain on Buck

dot-annual-inspection-utility-fleet-compliance
Read More

DOT Annual Inspection and Utility Fleet Compliance

A bucket truck rolls out at 5:40 a.m. with a freshly recertified boom, but the DOT annual inspection sticker on the cab is eleven days expired — and nobody caught it because the boom inspection and the commercial vehicle inspection live in two dif

ansi-a10-31-digger-derrick-five-year-records
Read More

ANSI A10.31 Digger Derrick and Five-Year Record Rule | HVI

You remember the morning a digger derrick rolled out to set poles without a current dielectric test on the boom, and the line crew asked you afterward whether the fiberglass was still good. That is the kind of question that ends careers, not just

Total Posts:

30%

Less Fleet Downtime

90 Day

Payback Period

Storm-Ready

Every truck inspected, PM current

Multi-District

All yards, one view

What HVI Delivers

Storm Hits — Every Truck Rolls

A bucket truck in the shop during an outage means slower restoration and angry ratepayers. Disciplined PM, digital inspections, and real cost tracking per vehicle mean more trucks ready when the call comes and fewer surprises at budget time.

Utilities using HVI report less fleet downtime, faster storm response readiness, OSHA-ready digital records, and full maintenance visibility from the yard to the regional office.

What Utility Teams Say

Trusted by Utility Fleets

Fleet managers, line superintendents, and operations directors on what changed after deploying HVI.

We manage 110 vehicles across three districts — bucket trucks, digger derricks, service vans, crew trucks. HVI gives me one dashboard for the whole fleet. Crews do pre-trips on their phone, defects go straight to the shop, and I walk into budget meetings with cost-per-vehicle data I trust.

Robert Engstrom
Fleet Manager · Electric cooperative · Midwest · 110 vehicles

One-click work order from the inspection changed everything. Lineman flags a boom leak, WO is created, shop tech gets notified, parts pulled from stock — truck is back in service before the next shift. Last storm season we had every bucket truck on the road for every event.

Karen Albrecht
Line Superintendent · Municipal electric · Southeast

Mileage and calendar PM scheduling means we never miss an oil change or an annual dielectric test. The app notifies the tech with exactly what is due. Our fleet availability went up and our emergency repair spend went down — simple as that.

Doug Fehrman
Operations Director · Water & gas utility · Pacific Northwest · 75 vehicles
HVI Integrations

Plug Into Your Existing Systems

Pre-built connectors for the telematics, fuel card, and ERP systems utilities already run. Pull GPS and odometer data from Geotab, capture every WEX fuel transaction, and feed maintenance cost into SAP — your existing software stays in place while HVI adds inspection, maintenance, and reporting on top.

See All Integrations

Utility Fleet Software, Answered

Common questions from fleet managers and line superintendents before deploying HVI.

Crew member opens the HVI app, selects the vehicle, and follows a guided checklist built for that vehicle type — boom, outriggers, PTO, hydraulics, lights, cab safety. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated and the fleet shop is notified of any defects.

Yes — one click turns any flagged defect into a work order. Print the WO, pull parts, assign a technician, and track progress. Labour and material costs are captured automatically against that vehicle.

Yes. Calendar-based PM schedules handle annual boom inspections, dielectric tests, and any other periodic certification. HVI creates the work order when the interval is reached and the technician gets an App notification with full details.

Disciplined PM and digital inspections mean more vehicles are service-ready when a storm hits. The fleet dashboard shows the status of every vehicle in real time — what is operational, what is in repair, and what has PM due. You know exactly how many trucks can roll before the first outage call comes in.

Yes. One dashboard shows every vehicle across all yards and districts. Crews use the mobile app in the field; fleet managers and planners use the Web Portal. Cost reporting rolls up per vehicle, per district, or across the whole utility.

Under 90 days on average. Savings come from fewer emergency repairs, better fleet availability (especially during storm season), less admin from going paperless, and OSHA-ready records without dedicated compliance staff.

Yes. Maintenance cost is tracked per vehicle, per district, and per fiscal year with full detail on labour, parts, and fuel. Excel export is available for finance, regulatory filings, and rate case documentation.

Subscription with no per-user charges and no implementation fees. The free trial gives full access — add vehicles, import via Excel, run live inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your fleet size.

Ready When You Are

Go Paperless. Cut Downtime. Storm-Ready Fleet.

Pre-trip inspections, one-click work orders, mileage-based PM, fuel and parts tracking — one app for every vehicle across your service territory. Start free.

Pre-Trip Checks
One-Click WO
Mileage-Based PM
iOS, Android & Web
No credit card required
Free trial included
Utility onboarding included
Start Free Trial Book a Demo