It is 6:40 on a Tuesday morning and your side-loader is dead at the curb with a full route still ahead, a driver on overtime, and residents already calling the office. The oil change that would have prevented it was due 400 miles ago, but the whit
Waste & Recycling
Collection Fleet Inspection & Maintenance Software
A truck that breaks down mid-route means missed pickups and angry customers. HVI gives drivers a 5-minute mobile pre-route inspection, turns flagged defects into work orders in one tap, and tracks mileage so PM never slips — built for front loaders, rear loaders, ASLs, roll-offs, and every support vehicle in the fleet.
DOT-Compliant Records
Cut Downtime 30%
Payback Under 90 Days
HVI for Waste & Recycling
Inspection, maintenance, fuel & fleet reporting — one app
Pre-Route Checks
5-min mobile inspectionWork Orders
Defect to WO in one tapMileage-Based PM
Odometer triggersiOS, Android & Web
Route to fleet office
Solutions We Provide
One App for Every Truck on Every Route
Inspection, maintenance, fuel, parts, and daily driver logs unified in one system. Fleet managers and route supervisors get a complete picture of every collection truck, roll-off, and support vehicle — across residential, commercial, and recycling operations.
Pre-Route Inspections
Drivers complete a guided checklist on their phone before rolling out. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF — DOT-compliant and stored digitally.
One-Click Work Orders
Flagged defect becomes a work order in one click. Assign a technician, pull parts, track every repair step with labour and material cost logged automatically.
Mileage-Based PM
Set PM by odometer, engine hours, or calendar. HVI monitors every truck and creates the work order when service is due — across every route and every division.
Driver Daily Logs
Every driver logs pre-route inspection, fuel, and usage from the app. Weekly PDF delivered to fleet management and route supervisors automatically.
Fuel & Parts Tracking
CNG and diesel logged per truck with receipt photo. Parts inventory with min/max levels, bulk upload, and auto-deduction when consumed against a work order.
Fleet Cost Reports
Maintenance cost per truck, per division, per route type. Weekly summaries and cost-per-route data delivered to your inbox.
Pre-Route Driver Reporting
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Pre-Route Done Before the First Stop
Before a driver pulls out of the yard, the HVI app walks them through every checkpoint — brakes, hydraulics, packer, arm or forks, lights, mirrors, backup camera. Flag a problem, snap a photo, record a voice note. The fleet shop gets an alert the moment a defect is submitted.
Truck-specific checklists per body type
Photo and voice note on every checklist item
Signed PDF report — DOT-ready documentation
Instant alert to fleet shop on defects
HVI Driver App
Pre-Route
Inspect
Photo
Voice
Front Loader Pre-Route
Peterbilt 520 FL — Unit #FL-22In Progress
Forks, hydraulics, packer, brakes, lights
Signed PDF on Completion
Auto-sent to fleet shop & route supervisor
Work Order Hub
One-Click WO
Defect → Work Order
Created from flagged inspection items
Repair Workflow
See Work Order Flow
Print Work OrderReady
Pull Parts from StockTracked
Assign TechnicianNotified
Labour & Parts CostCaptured
Work Order Management
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Packer Fault to Repair Order — One Tap
Driver flags a packer malfunction or a leaking hydraulic line during pre-route. HVI creates the work order, notifies the shop, parts are pulled from stock — truck is back on the route before the next morning's collection. No clipboard lost between the yard and the shop, no phone call that gets forgotten between shifts.
One-click WO from any pre-route defect
Technician gets an App notification with repair details
Parts consumed — inventory auto-updated
Full cost log per truck in Web Portal
Equipment Coverage
Add Your Fleet
Every Truck Type in the Collection Fleet
Configurable inspection templates and PM schedules for every body type your fleet runs. Import your trucks from an Excel file or add units one-by-one through the Web Portal.
Front Loaders
Commercial collection, fork arm systems
Rear Loaders
Residential and commercial rear load
Automated Side Loaders
Cart-based residential collection
Roll-Off Trucks
Container delivery, construction debris
Grapple & Knuckle Boom
Bulk pickup, brush, yard waste
Support Fleet
Sweepers, service trucks, supervisor trucks
Fleet Overview
Live
Full History Per Truck
Inspections, PM, fuel, parts — one screen
Truck Status
Operational
On Route
In Repair
In Shop
PM Due
Scheduled
Safety Defect
Out of Service
Bulk Excel UploadImport full fleet in minutes
PM Schedule Dashboard
Automated
Mileage, Hours, or Calendar
HVI watches every truck in the fleet
Typical Service Intervals
Schedule Maintenance
Oil & Filter ChangeEngine oil, CNG filter, fuel filter
10K Mi
Hydraulic & Packer ServiceHydraulic fluid, packer cylinders, valves
25K Mi
Major ServiceTransmission, brakes, body, arm rebuild
75K Mi
Auto Schedule Maintenance
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No Missed Oil Changes, No Trucks Down on Collection Day
Collection trucks run every day and miles add up fast. HVI tracks odometers on every truck and fires a work order the moment service is due. The shop technician gets an App notification with exactly what needs to be done — no more whiteboard, no more routes missed because a truck that should have been serviced last week is now broken down mid-route.
Mileage, engine hour, or calendar-based triggers
App notification with full task details
Schedule PM around route windows
Fewer mid-route breakdowns, fewer missed pickups
Fuel & Parts Management
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Track Every Gallon of CNG and Diesel
Fuel is the second-biggest line item after labour. HVI logs CNG and diesel per truck with receipt photo, tracks parts across the shop, and rolls labour and material cost into weekly reports — giving you real cost-per-route and cost-per-truck numbers.
CNG and diesel per truck with receipt photo
Parts inventory with bulk upload and stock alerts
Labour and material cost per work order
Cost-per-route and weekly fleet cost summary
Cost Tracking
Auto-Tracked
Weekly Fleet Cost Summary
Cost-per-truck delivered automatically
Tracked Per Truck
CNG / Diesel
Logged
Labour Hours
Captured
Parts Used
Synced
Downtime
Recorded
Excel ExportCost data ready for operations & finance
Collection Fleet Excellence
Why Waste Haulers Choose HVI
From paper clipboards and shop whiteboards to digital workflows that keep drivers, the shop, and operations in sync — across every route, every division, every day.
Signed PDF Reports
Pre-route reports with photos, voice notes — DOT-ready per truck.
One-Click Work Orders
Defect to repair in one tap. Assign, track, close — full cost log.
Mileage-Based PM
HVI watches odometers and creates the WO when service is due.
Driver Daily Logs
Inspections, fuel, usage — weekly PDF to fleet management.
CNG & Diesel Tracking
Fuel per truck with receipt photo — cost-per-route data.
Parts Inventory
Bulk upload, stock alerts, auto-deduct when consumed against a WO.
iOS, Android & Web
Drivers on mobile, shop on Web Portal, reports to leadership.
ERP & Routing
Pre-built connectors for waste ERP and financial systems.
Latest Posts
Read More
It is 5:40 in the morning and your driver has just flagged a weeping hydraulic line on the packer during pre-route. The question is not whether that truck needs a work order — it is how fast the defect travels from the yard to the shop before the
Read More
It's 5:40 a.m. at the yard. Your driver does a quick walk-around with a flashlight, signs a paper DVIR, and rolls out. Twenty minutes into the route, the packer hydraulics let go — a $200 hose you could have caught is now an $8,000 mid-route ruptu
Read More
It is 6:12 a.m., your driver has 1,100 carts on the route sheet, and the grabber arm on truck 214 starts hesitating halfway up on the third stop of the day. By 9 a.m. that truck is parked behind the shop, the route is split across two other units,
Read More
It is 6:40 on a Tuesday morning and your residential side-loader is sitting in the yard with a dead packer cylinder that nobody wrote up yesterday. The driver swears he mentioned it. The night mechanic never got the call. Now a full route is runni
Read More
A rear-loader that dies at stop 214 of 260 doesn't just miss a route — it triggers a callback crew, overtime, a missed-pickup complaint log, and a packer full of garbage sitting in the sun. Refuse truck maintenance software exists because this dut
Read More
It is 6:40 a.m., your driver is standing next to a loaded 30-yard container at a customer's site, and the hoist will not lift it back on the truck. A frayed cable that nobody logged on Friday just became a stranded box, an angry customer, and a tr
Read More
A garbage truck that dies at the third stop of a 900-stop route does not just cost a tow. It costs missed pickups, angry ratepayers, a spare unit burning fuel to finish the run, and a driver doing overtime paperwork instead of driving. That is exa
Total Posts:
30%
Fewer Mid-Route Breakdowns
90 Day
Payback Period
DOT-Ready
Compliant records every day
Multi-Division
All divisions, one view
What HVI Delivers
Every Truck on the Road, Every Route Completed
A truck broken down mid-route means missed pickups, customer complaints, and a spare truck burning extra fuel to finish the run. Mileage-based PM, disciplined pre-route inspections, and real cost-per-truck data mean fewer surprises and more routes completed on time.
Waste haulers using HVI report fewer mid-route breakdowns, lower repair costs, DOT-ready digital records, and full fleet visibility across residential, commercial, and roll-off divisions.
What Waste Haulers Say
Trusted by Collection Fleets
Fleet managers, route supervisors, and operations directors on what changed after deploying HVI.
We run 60 collection trucks across residential, commercial, and roll-off. HVI gives me one dashboard for the whole fleet. Drivers do pre-routes on their phone, defects go straight to the shop, and I get cost-per-truck numbers every week without pulling reports from three systems.
Patrick Garza
Fleet Manager · Regional waste hauler · Southeast · 60 trucksOne-click work order from the pre-route was the selling point. Driver flags a packer fault, WO is created, tech gets notified, parts pulled from stock — truck is ready for the morning route. We went from losing two trucks a week mid-route to almost none.
Diane Sutherland
Route Supervisor · Municipal waste authority · MidwestMileage-based PM scheduling on a fleet that runs every single day was exactly what we needed. HVI fires the work order when service is due and the tech knows what to do. Our mid-route breakdown rate dropped by a third in the first six months.
Rodney Bishop
Maintenance Director · Private hauler · West Coast · 85 trucks
HVI Integrations
Plug Into Your Existing Systems
Pre-built connectors for the telematics and ERP systems waste haulers already run. Pull odometer and location data from Samsara and Geotab, and feed maintenance cost into SAP — your existing hardware stays in place while HVI adds inspection, maintenance, and reporting on top.
See All Integrations
Collection Fleet Software, Answered
Common questions from fleet managers and route supervisors before deploying HVI.
Driver opens the HVI app, selects the truck, and follows a guided checklist built for that body type — brakes, hydraulics, packer, arm or forks, lights, mirrors. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated and the shop is notified of any defects.
Yes — one click turns any flagged defect into a work order. Print the WO, pull parts, assign a tech, and track progress. Labour and material costs are captured automatically.
HVI monitors odometers and creates a work order when the threshold is reached — 10K-mile oil change, 25K-mile hydraulic service, 75K-mile major service, or any custom interval. On trucks running daily routes, services come due fast and HVI makes sure nothing slips.
Yes. Inspection checklists and PM schedules are configurable per truck, regardless of fuel type. CNG and diesel fuel consumption are both tracked per truck with receipt photo, and CNG-specific items like spark plugs and fuel system checks can be added to PM schedules.
Yes. One dashboard shows every truck across residential, commercial, recycling, and roll-off divisions. Fleet managers see the full picture; route supervisors see their own trucks. Cost reporting rolls up per truck, per division, or across the whole operation.
Under 90 days on average. Savings come from fewer mid-route breakdowns, fewer customer complaints from missed pickups, less admin from going paperless, and DOT-ready records without dedicated compliance staff.
CNG and diesel are logged per truck with a receipt photo at time of fuelling. Weekly reports show consumption by truck and by division. Excel export available for operations and finance.
Subscription with no per-user charges and no implementation fees. The free trial gives full access — add trucks, import via Excel, run live inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your fleet size.
Ready When You Are
Go Paperless. Cut Breakdowns. Complete Every Route.
Pre-route inspections, one-click work orders, mileage-based PM, CNG and parts tracking — one app for every truck on every route. Start free.
Pre-Route Checks
One-Click WO
Mileage-Based PM
iOS, Android & Web
No credit card required
Free trial included
Fleet onboarding included