Workshop & Service Centers

Workshop & Repair Shop Management Software

Paper job cards get lost, labour hours go untracked, and parts walk out the door. HVI gives your shop digital inspections, one-click work orders, technician assignment, parts inventory, and labour tracking — built for independent repair shops, service centers, and third-party maintenance providers.

Track Every Labour Hour
Parts Inventory Control
Payback Under 90 Days

HVI for Workshops

Inspection, work orders, parts & labour — one app

Digital Inspections
Intake & condition reports
Work Orders
Defect to WO in one tap
Parts Inventory
Stock, consume, reorder
iOS, Android & Web
Bay to front counter
Solutions We Provide

One App to Run the Entire Shop

Vehicle intake inspections, work order management, technician assignment, parts inventory, labour hour tracking, and customer reporting — all unified in one system. Shop owners and service managers get full visibility on every bay, every job, every technician.

Vehicle Intake Inspections

Technicians complete a guided inspection on their phone when a vehicle comes in. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF to the customer.

One-Click Work Orders

Flagged defect becomes a work order in one click. Assign a technician, pull parts, track every repair step with labour hours and parts cost logged automatically.

Technician Management

Assign jobs to technicians with App notifications. Track labour hours per tech, per job, per day. Know who is working on what and how long each job takes.

Parts Inventory

Parts inventory with min/max levels, bulk Excel upload, and auto-deduction when consumed against a work order. Know what is in stock and what needs reordering.

PM Schedules

Set PM schedules for customer vehicles by mileage, hours, or calendar. HVI notifies the shop and the customer when service is due — repeat business on autopilot.

Shop Profitability Reports

Labour hours, parts consumed, cost per job, and weekly shop productivity reports. Know your margins on every work order.

Vehicle Intake Inspections

Professional Inspection Report in Five Minutes

When a vehicle arrives at the shop, the technician opens the HVI app and walks through a guided inspection — engine, brakes, tires, fluids, electrical, body. Flag items that need attention, attach photos, record voice notes. A signed PDF goes to the customer showing exactly what was found.

Configurable checklists per vehicle type
Photo and voice note on every inspection point
Signed PDF report for the customer
Builds trust — customers see the evidence
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HVI Shop App Intake
Inspect
Photo
Voice
Vehicle Intake
Kenworth T680 — Bay #3In Progress
Engine, brakes, tires, electrical, fluids
Signed PDF to Customer
Professional report with photos & findings
Work Order Hub One-Click WO
Inspection → Work Order
Created from flagged intake items
Job Workflow
Print Work OrderReady
Pull Parts from StockTracked
Assign TechnicianNotified
Labour & Parts CostCaptured
See Work Order Flow
Work Order Management

Inspection Finding to Billable Job — One Tap

Technician finds worn brake pads during intake. HVI creates the work order, assigns the job, parts are pulled from stock, labour hours start tracking — all before anyone writes anything on a whiteboard. Every dollar of labour and every part is captured against the job.

One-click WO from any inspection finding
Technician gets an App notification with job details
Parts consumed — inventory auto-updated
Full labour and parts cost per work order
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Vehicle Coverage

Any Vehicle That Rolls Into the Shop

Configurable inspection templates for every vehicle type your shop services. Add customer vehicles one-by-one or import from Excel. Full maintenance history stays with the vehicle, not on a paper card in a filing cabinet.

Trucks & Trailers

Semis, day cabs, flatbeds, reefers

Heavy Equipment

Excavators, loaders, dozers, cranes

Vocational Trucks

Dump trucks, vac trucks, service bodies

Forklifts & Material Handling

Sit-down, reach trucks, order pickers

Farm Equipment

Tractors, combines, sprayers

Fleet Vehicles

Vans, pickups, SUVs, light trucks

Add Vehicles
Shop Overview Live
Full History Per Vehicle
Inspections, WOs, parts, labour — one screen
Job Status
Completed
Ready for Pickup
In Progress
Bay #2
Waiting Parts
On Order
Pending Approval
Customer
Bulk Excel UploadImport customer vehicles in minutes
PM Schedule Dashboard Automated
Mileage, Hours, or Calendar
Repeat business on autopilot
Scheduled Services
Oil & Filter ChangeEngine oil, all filters, fluid top-off
10K Mi
Safety InspectionBrakes, lights, tires, steering
6 Months
Major ServiceTransmission, cooling, DPF regen
50K Mi
Schedule Services
PM Scheduling for Customers

Scheduled Services That Bring Customers Back

Set PM schedules on customer vehicles by mileage, hours, or calendar. When service is due, HVI notifies your shop — call the customer, book the bay, have the parts ready. Repeat business without chasing anyone.

Mileage, hour, or calendar-based triggers
Shop notified when customer service is due
Pre-order parts before the vehicle arrives
Steady workflow — fewer empty bays
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Parts & Labour Management

Every Part Tracked, Every Hour Billed

Parts walking out of the shop and unbilled labour hours are profit leaks. HVI tracks every part consumed against a work order, logs every technician hour on the job, and rolls it into reports that show your real margin per job.

Parts auto-deducted when consumed against a WO
Min/max stock levels with reorder alerts
Labour hours tracked per tech, per job
Weekly profitability report per job type
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Shop Economics Auto-Tracked
Weekly Shop Profitability
Margin per job delivered automatically
Tracked Per Job
Tech Hours
Captured
Parts Used
Synced
Job Cost
Calculated
Bay Time
Recorded
Excel ExportJob cost data ready for accounting
Workshop Excellence

Why Repair Shops Choose HVI

From paper job cards and whiteboard scheduling to digital workflows that keep the front counter, the bays, and accounting in sync.

Intake Inspections

Professional PDF report with photos for the customer on every job.

One-Click Work Orders

Finding to billable job in one tap. Assign, track, close.

Tech Assignment

Assign jobs, track hours, know who is working on what.

Parts Inventory

Stock levels, auto-deduct, reorder alerts. No parts walking out.

PM Scheduling

Customer PM that brings repeat business automatically.

Job Profitability

Labour, parts, cost per job — know your margins.

iOS, Android & Web

Techs on mobile, front counter on Web Portal.

Accounting Integration

Pre-built connectors for QuickBooks and accounting systems.

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Repair Shop Software | Work Orders & Billing

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100%

Labour Hours Captured

90 Day

Payback Period

Paper-Free

No more lost job cards

Multi-Location

All shops, one view

What HVI Delivers

Run a Tighter Shop, Make Better Margins

Unbilled hours and untracked parts are the two biggest profit leaks in any shop. HVI captures every hour and every part against every work order — so you know your real margins and can price jobs with confidence.

Workshops using HVI report higher billable hour capture, better parts inventory control, professional customer reports that build trust, and PM scheduling that drives repeat business without chasing customers.

What Shop Owners Say

Trusted by Repair Shops

Shop owners, service managers, and maintenance directors on what changed after deploying HVI.

We run a 6-bay truck shop and HVI changed how we operate. Techs do intake inspections on their phone, the signed PDF goes to the customer with photos of what we found, and the work order is created before the tech puts down the phone. Parts are tracked, hours are tracked — I know my margin on every job now.

Mike Driscoll
Shop Owner · Independent truck repair · 6 bays · 4 techs

The intake inspection report is what built trust with our fleet customers. They see photos of worn brakes or a leaking seal — no argument about whether the work is needed. Our approval rate went up and so did our average ticket. One-click work order from the inspection keeps everything moving.

Sandra Kovacs
Service Manager · Fleet maintenance provider · 3 locations

PM scheduling on customer vehicles was the surprise win. HVI tells us when a customer's truck is due for service. We call them, book the bay, have the parts ready. It turned our shop from a break-fix operation into a planned maintenance business with steady workflow.

Jamal Henderson
Shop Manager · Heavy equipment service center · 8 bays
HVI Integrations

Plug Into Your Existing Systems

Pre-built connectors for the OEM and telematics systems the vehicles in your bays already run. Pull diagnostics from Caterpillar machines and sync Geotab and Samsara telematics — your existing systems stay in place while HVI adds inspection, work order, and parts management on top.

See All Integrations

Workshop Software, Answered

Common questions from shop owners and service managers before deploying HVI.

Technician opens the HVI app, selects the vehicle, and follows a guided checklist. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated — share it with the customer as a professional condition report showing exactly what was found.

Yes — one click turns any flagged finding into a work order. Assign a tech, pull parts, and track progress. Labour hours and parts cost are captured automatically against the job.

Add parts via bulk Excel upload or one-by-one. Set min/max stock levels for reorder alerts. When a tech consumes a part against a work order, inventory is auto-deducted. You always know what is in stock and what needs ordering.

Yes. Labour hours are logged per technician, per work order. You see how long each job takes, which techs are most productive, and whether your billable hour capture is where it should be.

Yes. One dashboard shows every job, every tech, and every vehicle across all locations. Technicians use the mobile app in the bay; service managers use the Web Portal from the front counter or office.

Set mileage or calendar PM on customer vehicles. When service is due, HVI notifies your shop. You call the customer, book the bay, pre-order parts. Steady planned work instead of waiting for breakdown calls.

Any vehicle or equipment with an inspection checklist. Trucks, trailers, heavy equipment, forklifts, farm equipment, fleet vehicles, vans, pickups. Templates are fully configurable per vehicle type.

Subscription with no per-user charges and no implementation fees. The free trial gives full access — add vehicles, set up parts inventory, run inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your shop size.

Ready When You Are

Ditch the Paper. Track Every Hour. Know Your Margins.

Digital inspections, one-click work orders, technician assignment, parts inventory, and labour tracking — one app to run the whole shop. Start free.

Intake Inspections
One-Click WO
Parts Inventory
iOS, Android & Web
No credit card required
Free trial included
Shop onboarding included
Start Free Trial Book a Demo