You know the feeling at 7pm on a Friday: the last truck is out the gate, the shop floor is quiet, and you're standing at the counter with a stack of paper work orders trying to answer one question — did this week actually make money? That is exact
Paper job cards get lost, labour hours go untracked, and parts walk out the door. HVI gives your shop digital inspections, one-click work orders, technician assignment, parts inventory, and labour tracking — built for independent repair shops, service centers, and third-party maintenance providers.
Inspection, work orders, parts & labour — one app
Vehicle intake inspections, work order management, technician assignment, parts inventory, labour hour tracking, and customer reporting — all unified in one system. Shop owners and service managers get full visibility on every bay, every job, every technician.
Technicians complete a guided inspection on their phone when a vehicle comes in. Mark Repair or Replace, attach photos and voice notes, submit a signed PDF to the customer.
Flagged defect becomes a work order in one click. Assign a technician, pull parts, track every repair step with labour hours and parts cost logged automatically.
Assign jobs to technicians with App notifications. Track labour hours per tech, per job, per day. Know who is working on what and how long each job takes.
Parts inventory with min/max levels, bulk Excel upload, and auto-deduction when consumed against a work order. Know what is in stock and what needs reordering.
Set PM schedules for customer vehicles by mileage, hours, or calendar. HVI notifies the shop and the customer when service is due — repeat business on autopilot.
Labour hours, parts consumed, cost per job, and weekly shop productivity reports. Know your margins on every work order.
When a vehicle arrives at the shop, the technician opens the HVI app and walks through a guided inspection — engine, brakes, tires, fluids, electrical, body. Flag items that need attention, attach photos, record voice notes. A signed PDF goes to the customer showing exactly what was found.
Technician finds worn brake pads during intake. HVI creates the work order, assigns the job, parts are pulled from stock, labour hours start tracking — all before anyone writes anything on a whiteboard. Every dollar of labour and every part is captured against the job.
Configurable inspection templates for every vehicle type your shop services. Add customer vehicles one-by-one or import from Excel. Full maintenance history stays with the vehicle, not on a paper card in a filing cabinet.
Semis, day cabs, flatbeds, reefers
Excavators, loaders, dozers, cranes
Dump trucks, vac trucks, service bodies
Sit-down, reach trucks, order pickers
Tractors, combines, sprayers
Vans, pickups, SUVs, light trucks
Set PM schedules on customer vehicles by mileage, hours, or calendar. When service is due, HVI notifies your shop — call the customer, book the bay, have the parts ready. Repeat business without chasing anyone.
Parts walking out of the shop and unbilled labour hours are profit leaks. HVI tracks every part consumed against a work order, logs every technician hour on the job, and rolls it into reports that show your real margin per job.
From paper job cards and whiteboard scheduling to digital workflows that keep the front counter, the bays, and accounting in sync.
Professional PDF report with photos for the customer on every job.
Finding to billable job in one tap. Assign, track, close.
Assign jobs, track hours, know who is working on what.
Stock levels, auto-deduct, reorder alerts. No parts walking out.
Customer PM that brings repeat business automatically.
Labour, parts, cost per job — know your margins.
Techs on mobile, front counter on Web Portal.
Pre-built connectors for QuickBooks and accounting systems.
Labour Hours Captured
Payback Period
No more lost job cards
All shops, one view
Unbilled hours and untracked parts are the two biggest profit leaks in any shop. HVI captures every hour and every part against every work order — so you know your real margins and can price jobs with confidence.
Workshops using HVI report higher billable hour capture, better parts inventory control, professional customer reports that build trust, and PM scheduling that drives repeat business without chasing customers.
Shop owners, service managers, and maintenance directors on what changed after deploying HVI.
We run a 6-bay truck shop and HVI changed how we operate. Techs do intake inspections on their phone, the signed PDF goes to the customer with photos of what we found, and the work order is created before the tech puts down the phone. Parts are tracked, hours are tracked — I know my margin on every job now.
The intake inspection report is what built trust with our fleet customers. They see photos of worn brakes or a leaking seal — no argument about whether the work is needed. Our approval rate went up and so did our average ticket. One-click work order from the inspection keeps everything moving.
PM scheduling on customer vehicles was the surprise win. HVI tells us when a customer's truck is due for service. We call them, book the bay, have the parts ready. It turned our shop from a break-fix operation into a planned maintenance business with steady workflow.
Pre-built connectors for the OEM and telematics systems the vehicles in your bays already run. Pull diagnostics from Caterpillar machines and sync Geotab and Samsara telematics — your existing systems stay in place while HVI adds inspection, work order, and parts management on top.
See All IntegrationsCommon questions from shop owners and service managers before deploying HVI.
Technician opens the HVI app, selects the vehicle, and follows a guided checklist. Each item can be marked Repair or Replace with a photo and voice note. On completion a signed PDF is generated — share it with the customer as a professional condition report showing exactly what was found.
Yes — one click turns any flagged finding into a work order. Assign a tech, pull parts, and track progress. Labour hours and parts cost are captured automatically against the job.
Add parts via bulk Excel upload or one-by-one. Set min/max stock levels for reorder alerts. When a tech consumes a part against a work order, inventory is auto-deducted. You always know what is in stock and what needs ordering.
Yes. Labour hours are logged per technician, per work order. You see how long each job takes, which techs are most productive, and whether your billable hour capture is where it should be.
Yes. One dashboard shows every job, every tech, and every vehicle across all locations. Technicians use the mobile app in the bay; service managers use the Web Portal from the front counter or office.
Set mileage or calendar PM on customer vehicles. When service is due, HVI notifies your shop. You call the customer, book the bay, pre-order parts. Steady planned work instead of waiting for breakdown calls.
Any vehicle or equipment with an inspection checklist. Trucks, trailers, heavy equipment, forklifts, farm equipment, fleet vehicles, vans, pickups. Templates are fully configurable per vehicle type.
Subscription with no per-user charges and no implementation fees. The free trial gives full access — add vehicles, set up parts inventory, run inspections, and generate work orders before committing. Book a 30-minute call for a quote based on your shop size.
Digital inspections, one-click work orders, technician assignment, parts inventory, and labour tracking — one app to run the whole shop. Start free.